One file may have several versions
A document may be republished after changes to technical content, contact details or language. A similar filename does not mean that the contents are identical.
Keep a minimum metadata set
Show product identity, document type, language, version or date, and publication status for every file. These fields help connect it to the right catalogue record.
- Product or model
- Document type
- Language
- Version or date
- Publication status
Control superseded versions
Older files may be retained for audit purposes, but they must not be confused with the current publication. User-facing links should point to the latest approved version.